Flex Plans Faculty FAQ
FLEX accommodations facilitate access to educational content for students with chronic, unpredictable disabilities, as required by the Americans with Disabilities Act (ADA).
Examples of chronic, unpredictable disabilities include, but are not limited to, chronic pain disorders, autoimmune disorders, and some mental health conditions.
The Flex Plan is intended to create a reasonable modification, where appropriate, to the classroom attendance and assignment deadlines policies of each course and is not intended to serve as an attendance or assignment submission waiver. Rather, the Flex Plan allows for flexibility in attendance, assignment due dates, and exam scheduling.
Using the FLEX plan contract, faculty have a chance to provide the DAC with feedback on how classroom accommodations interact with course learning objectives.
The FLEX plan also creates a clear contract with accommodated students to avoid misunderstandings around accommodated absences and due dates. The Flex plan places the DAC as a support for faculty and students navigating classroom accommodation implementation.
Course attendance policies are set by faculty and depend on University policy, course learning objectives, departmental policy, scheduled experiential activities (i.e., labs), and accrediting body standards. Faculty are not required to modify essential course requirements in order to implement flex accommodations.
Faculty have the right to establish attendance and late work policies in accordance with Western Washington University policy (see faculty handbook for attendance policies). All students are expected to attend class and meet deadlines for assignments and tests.
However, students with chronic or episodic disability-related symptoms face barriers outside of their control, which impact their ability to attend class and complete tests or assignments at the scheduled time. The Flex Plan addresses attendance and assignment deadline-related barriers for students who are impacted by chronic, episodic disability-related symptoms.
If faculty believe that implementing Flex plan accommodations will constitute a fundamental alteration of course learning objectives, they should contact Dr. Josef Mogharreban at DAC. Denial of approved disability-related accommodations is an institutional decision made by an ad-hoc committee assembled by the DAC.
DAC recommendations have been formed through collaboration with campus stakeholders and professional organizations. These guidelines are not meant to be mandates and may not work for every student or class.
Student Notification to Faculty of Disability-related absences: DAC recommends that students notify instructors of absence via email in advance of the absence (if possible) or within 48 hours.
How many days may the student miss (beyond those stated in the syllabus): DAC recommends that an additional 3 absences be facilitated beyond the syllabus allowance.
In the context of your class, how much additional time is reasonable for late assignments? DAC recommends that students submit late assignments within 72 hours of the initial deadline.
In the context of your class, how much flexibility is possible around exam/quiz/assessment dates?
What if a student misses an exam? The DAC recommends that students schedule a makeup exam within 5 days of missing an assessment. Students must schedule a DAC-proctored makeup exam 2 business days in advance.
If faculty don't return a FLEX plan proposal within 7 days, the DAC recommendations will be implemented.