The Disability Access Center (DAC) requests that students provide documentation from a qualified healthcare professional that describes the disability and/or health condition, and explains the functional impact on the student’s academic experiences. If you have questions about whether documentation will be required for you, please call or stop in for drop-in hours. Below is information that applies for Western only. Please note that other colleges or testing agencies will have their own guidelines or requirements.
Documentation serves three purposes:
- To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
- To supplement information from the student regarding the impact of the disability.
- To aid in the development of reasonable accommodations (auxiliary aids and services) designed to facilitate equal access to WWU environments on a case-by-case basis.
- Includes a current diagnosis or otherwise verifies the nature of a disability
- Discusses the functional limitation(s);
- Describes the effect of the disability has on the individual’s ability to access the educational or housing environment.
- Explains whether the disability/health condition is permanent or temporary.
- Is from a qualified healthcare provider and includes:
- Contact information
- License number
- Signature or electronic signature
Frequently Asked Questions
Where should my documentation be submitted?
Students can submit documentation directly to their New Student Application, email it to firstname.lastname@example.org, fax it to 360-650-3715, or drop it off in-person to DAC in Old Main 120.
What if my existing documentation does not meet the above guidelines?
Students are encouraged to submit what they have for review by a DAC Counselor. Provisional accommodations may be established while additional documentation is being obtained. If additional documentation is needed the Counselor can work with the student and diagnostician to clarify what information is needed.
What if I do not have any documentation for my disability and/or health condition?
Students who do not have documentation are encouraged to schedule a consult appointment with a DAC Counselor to learn more about relevant assessments and where to obtain them. DAC Coordinators are glad to offer advice on what assessments may be helpful.
What is the privacy requirement for health information provided to the DAC?
All information and documentation submitted to the DAC is kept separate from an academic record and is considered private under the Family Education Rights and Privacy Act (FERPA). HIPPA privacy and confidentiality guides do not apply to documents submitted to the DAC. Under FERPA, the DAC can not guarantee complete confidentiality as there may be times when sharing some information with other WWU staff/faculty is necessary in the facilitation of the accommodation process.